BEP
Building Evacuation Plans & FENZ Evacuation Schemes
A clear, compliant Building Evacuation Plan saves lives.
Our Approach
Proactive Fire prepares evacuation plans and manages FENZ evacuation scheme approvals for Auckland buildings — including tailored procedures, floor plans, assembly points, warden roles, and training. We also coordinate trial evacuations and handle ongoing reporting so you stay compliant and audit-ready.
- Evacuation Plans & Diagrams — Floor plans with egress paths, fire equipment, assembly areas, and responsibilities (wardens, mobility assistance, visitors).
- FENZ Evacuation Scheme Applications — Preparation and online submission, liaison with Fire and Emergency New Zealand (FENZ), and responses to requests for further info.
- Trial Evacuations & Training — Plan, run, and document six-monthly drills (or approved training programmes where applicable), then file post-evacuation reports with FENZ. Fire and Emergency New Zealand
- Maintenance & Reviews — Annual reviews or after layout/occupancy changes; update signage and notices to match the approved scheme. Fire and Emergency New Zealand
- BWOF Integration — Align your evacuation information with SS14/2 signage, alarms (SS2), sprinklers (SS1), and other specified systems for smooth Auckland Council and audit interactions.
Who Needs a FENZ Evacuation Scheme?
Your building is a “relevant building” (and must have an approved evacuation scheme) if it’s used for one or more of the following:
- 100+ people can gather;
- 10+ people work on site;
- 6+ people sleep (except in 3 or fewer household units);
- Certain hazardous substances are present over prescribed thresholds;
- Used for early childhood education, medical/geriatric or disabled care services (not a household unit);
- Prisons/holding cells.
Trial Evacuations & Reporting — What’s Required
- If your building requires an approved evacuation scheme, you must conduct a trial evacuation at least every 6 months (or deliver an approved evacuation training programme).
- Report each trial to FENZ, typically within 10 days of the drill taking place.
Timeframes
- Once a complete application is submitted, FENZ must decide within 20 working days whether to approve the evacuation scheme.
Our Process
1. Site review & risk profile — Occupancy, hours, vulnerable occupants, fire systems.
2. Draft plan & diagrams — Evacuation routes, assembly areas, roles, communications.
3. FENZ submission — Prepare and lodge your evacuation scheme; manage queries.
4. Drill scheduling — Run/observe trial evacuations; improve timings and flows.
5. Reporting & records — File the FENZ report, store evidence, set six-monthly reminders.
6. Ongoing compliance — Update after fit-outs or changes; refresh training annually.
Standards & Compliance
We deliver BEP services in line with:
- Fire and Emergency New Zealand (Fire Safety, Evacuation Procedures, and Evacuation Schemes) Regulations 2018 — application, requirements, trials/training, notifications.
- FENZ guidance — official evacuation scheme criteria, application reference guide, and owner obligations.
Value Add:
- End-to-end delivery — One partner for plans, submission, trials, reporting, and BWOF alignment.
- Council-friendly documentation — Clear artefacts that line up with your compliance schedule and SS14/2 signage.
- Less admin — Fewer contractors and one point of contact across fire protection and compliance.
Social Impact
Choosing Proactive Fire means your compliance spend does more. After paying our team fairly, profits from our in-house services are directed to charitable causes that help reduce inequality in Aotearoa.
Stay updated on the impact our clients are making
We Support
